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Duties and Responsibilities

Communications and local Institutional Relations Director

Setting a long and short-run objective for the department.
Monitoring team members’ performance and behavior.
Maintain relationship locally and globally
Design and implement strong marketing strategies
Arrange interviews and press releases to promote university achievements and initiatives.
Mange sensitive issue to maintain university's good reputation
Approves writing and distributing news releases announcing important university information and events; updates and maintains University online calendar of events.

Public Relations Officer

Public Relations Officer 
Arrange visits inside and outside PMU.
Build strong connections with government agencies and other universities.
Manage Public Relations in planning, coordinating, and executing public relations activities and events at the University to promote a positive image.
Manage Public Relations and other staff in coordinating University print, broadcast, and new media advertising campaigns.
Supervise production, delivery, distribution, and payment of University publications such as college catalogs, printed programs brochures, news, and other media report.
Proofs print and broadcast copy for grammatical and typographical errors.
Arranges for timely purchase, acquisition, and solicit bids from vendors.
Arranges photo shoots with professional photographers and provides digital photography for publications and to record special events; maintains District’s electronic photo archives; coordinates mass-mailings of weekly/daily internal newsletter and other special mailings.
Supervise and manage every event, on, and off-campus activities.

Event & Exhibition Officer

Researching markets to identify opportunities for events;
Liaising with clients to ascertain their precise event requirements;
Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing, and budgets);
Agreeing to and managing a budget;
Securing and booking a suitable venue or location;
Ensuring insurance, legal, health, and safety obligations are adhered to;
Coordinating venue management, caterers, stand designers, contractors and equipment hire;
Organizing facilities for car parking, traffic control, security, first aid, hospitality, and the media;
Identifying and securing speakers or special guests;
Planning room layouts and the entertainment programmer, scheduling workshops and demonstrations;
Coordinating staffing requirements and staff briefings;
Selling sponsorship/stand/exhibition space to potential exhibitors/partners;
Preparing delegate packs and papers;
Liaising with marketing and PR colleagues to promote the event;
Liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogs and sales brochures;
Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
Overseeing the dismantling and removal of the event and clearing the venue efficiently;
Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).

Public Relations Coordinator

Coordinates and participates in the preparation of internal promotional publications to include planning articles, editing copy to conform to proper grammatical style, and supervising the printing and distribution of publications;
Conducts interviews, research, and write news releases, articles, and feature stories; maintain interface with departmental personnel to elicit news and promotional items of interest;
Answers requests for information and articles concerning activities within a specified unit/department.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Provides information by answering questions and requests.
Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed

Administrative Assistant

Prepares letters and memos for supervisor general in every aspect needed.
Prepares documents and reports when needed by public relations.
Take minutes in meeting and prepare the agenda.
Coordinate in staff regarding events and exhibits.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Supports media publications and other related documents.