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Policy Title :
Schedule of Classes: Scheduling Guidelines Policy
Policy Number :
II-B.7
Responsible Party :
Academic Affairs
Effective Date :
02/12/2013
Revised Date :
23/12/2018

Purpose

This policy sets the standards of building the master schedule of classes every semester by the University Registrar.

Statement :

Guiding Principles for Master Schedule Setup:

-          Time Structure:

1)     The university operates on a five-day schedule from Sunday through Thursday from 08:00 AM till 11:00 PM (Male Campus), and from 08:00 AM till 6:00 PM (Female Campus). The university is closed for the weekend on Friday and Saturday with the exception of post-graduate courses. The university also may be open on Saturdays during examination periods. These hours may be changed at the discretion of the University Management.

2)     The classes should be scheduled as per the below table, and regular time slots will be respected to avoid conflicts and to enhance the space utilization. Except for laboratory, workshop, and specialized design and studio courses, classes ordinarily meet three days per week in 50-minute sessions or two days per week in 75-minute sessions:

Time Slots

MONDAY - WEDNESDAY

75-minute Classes

08:00 - 09:15

09:30 - 10:45

11:00 - 12:15

12:00 - 12:50

13:00 – 14:15

14:30 – 15:45

16:00- 17:15

17:30- 18:45

19:00- 20:15

20:30- 21:45

SUNDAY – TUESDAY – THURSDAY

50-minute Classes

08:00 – 08:50

09:00 – 09:50

10:00 – 10:50

11:00 – 11:50

12:00 – 12:50

13:00 – 13:50

14:00 – 14:50

15:00 – 15:50

16:00- 16:50

17:00- 17:50

18:00- 18:50

19:00- 19:50

20:00- 20:50

21:00- 21:50

22:00- 22:50


3)     Two contact hour classes should be scheduled on UTR, unless there are logistical restrictions required to offer certain sections on Monday and Wednesday, however, this should be very limited.

4)     Math & PREP Math (Four & Five contact hours) classes should be scheduled as per the below table:

 

Four Contact Hours ( MATH & PREP MATH )

 

Sunday

Monday

Tuesday

Wednesday

Thursday

1

Two Hours

 

Two Hours

   

2

 

One Hour & 30 minutes

 

One Hour & 30 minutes

One  hour

           
           
           
 

Five Contact Hours ( MATH & PREP MATH )

 

Sunday

Monday

Tuesday

Wednesday

Thursday

1

Two Hours

 

Two Hours

 

One Hour

2

 

One Hour & 30 minutes

 

One Hour & 30 minutes

Two hours

5)     Multiple sections of a same course are to be spread throughout the day and the week to ensure flexibility and breadth of options for the students, and minimize cross departmental scheduling conflict.

6)     Any lab should be scheduled preferably after 13:00 pm, in case there is a need for multiple sections of the same labs, they may be scheduled in other time slots.

7)     Each credit represents 50 minutes of class instruction or 120 to 180 minutes of laboratory experience per week for the semester. A three semester credit hour course typically meets for three 50 minute sessions per week (UTR). A four semester credit hour course typically meets for three 50 minute sessions plus one 120-to-180-minute laboratory session.

8)     Evening classes: due to the fact the evening student can register a limited number of classes only, therefore there is ample space in the evening, the below can be taken in consideration upon the approval of the College Dean:

-          Two contact hours’ course can be scheduled in one day

-          Three, four, five contact hours’ classes should be scheduled on two days while ensuring that that the schedule is conflict free (according to students study plan).

9)    Meeting time of the Graduate research courses, projects, and internships will be determined according to the arrangement of the college or the department.

Procedure :

The Master Schedule is reaching a state of maturity and therefore minimal changes will be allowed. The following procedure will be followed for setting the Master schedule for each semester:

-          Registrar’s Office rolls the Master schedule from previous year’s master schedule (Fall to Fall & Spring to Spring) in the third week of the semester.

-          In coordination with the Core & PREP Department, Registrar’s Office determines the needed amendments on the CORE & PREP Schedule in the fourth week of the semester; the amendments on the CORE,  PREP Math and PREP English schedule includes:

1)     Offering New Sections

2)     Closing Sections

3)     Timing changes (should be very limited, and the new timing must not cause any conflicts.

-          The rolled schedule will be sent to the colleges along with the core schedule to ensure no conflicts between program courses and core courses that serve the students from different colleges and this step will be in the fifth week of the semester.

-          The colleges will review the rolled schedule and will determine the needed adjustments that includes:

1)     Offering New Sections

2)     Closing Sections

3)     Timing changes (should be very limited, and the new timing must not cause any conflict with any courses, and it is the college responsibility to ensure that the new timing doesn’t cause any conflicts based on the study plan).

-          The colleges send the schedule back to the registration’s office to be processed on Banner by end of the seventh week of the semester highlighting changes that they recommend.

-          The registration department will review the whole schedule and will inform the colleges if there is any conflict, or if there is a need to offer more sections of certain course by the end of the ninth week of the semester, but it is mainly the college responsibility to ensure that there are no conflicts and there is enough number of offered sections of each course.

-          Schedule should be announced to the students by the end of eleventh week of the semester for advising purposes.

-          After the beginning of registration, only minor changes due to unforeseen circumstances may be made. In this case, strong justification, guarantee of no conflict with the registered students’ schedules and approval of the Dean of Student Affairs is required to proceed with the changes needed. Faculty assignment may change without affecting the schedule of classes and without accountability to students, unless the registered students had failed the same course with the same instructor multiple times. In such cases, arrangements will be made to accommodate the affected student.

 -         After the registration period, sections with low enrollment (less than 5 students) may be closed and arrangements for students enrolled in those sections will be made. Arrangements include adding other courses to the affected student’s schedules or moving them to other available open section that doesn’t conflict with their current registered schedule. New sections are not to be created and existing sections are not to be split unless there is valid reason for that.